Professional Event Childcare

Expert Event Childcare for Boston & Massachusetts Events

Seamless, Safe, and Professional On-Site Care for Your Youngest Guests.

📋 Request a Quote for Your Event
🎉

Expert Event Childcare Serving Massachusetts Families

Professional, insured, and expertly managed childcare solutions for your most important events.

Seamless On-Site Childcare for Memorable Events

Hosting a wedding, corporate function, holiday party, or special gathering? Ensure that every guest—adults and children alike—has an exceptional experience with HavenEvents™ Sitter Services. Our professional on-site childcare transforms any event into a stress-free celebration by creating a safe, fun, and engaging environment for children while parents fully enjoy the occasion.

Perfect for

  • Weddings — Our most popular service
    Keep little guests entertained so parents can celebrate worry-free. Trusted by 60+ Massachusetts wedding planners.
  • Corporate Events — Professional childcare for business functions
    Support working parents with seamless on-site care during business lunches, conferences, and company celebrations.
  • Holiday Parties — Family-friendly celebrations
    Provide a festive, supervised space where children can play and enjoy themed activities.
  • Family Gatherings & Reunions — Multi-generational events made easy
    Allow parents (and grandparents) to catch up while children enjoy supervised play.
  • Conferences & Retreats — Professional attendees with children
    Elevate your event by providing professional care for attendees' children.
  • Special Occasions — Bar/Bat Mitzvahs, milestone celebrations
    From charity galas to milestone celebrations, we provide professional care tailored to your event.
Get an Event Sitter
Why Choose Us

The Professional's Choice for Event Childcare

Event planners and corporate clients partner with Nurture Haven because we provide a level of professionalism and peace of mind that no other provider can match.

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Expert Peace of Mind

Our entire service is designed and overseen by a Registered Nurse, from our rigorous caregiver vetting to our on-site safety protocols. This is the highest standard of care available.

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A Fully-Managed Solution

We are not just a booking service. We provide a complete, turn-key solution with a dedicated on-site lead, age-appropriate activities, and full liability insurance, so you can focus on your event.

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Your Seamless Partner

We liaise directly with you and your venue to handle all logistics—from floor plans to safety sweeps—ensuring childcare never becomes your last-minute "fire drill."

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Elite, W2-Employed Caregivers

Our team consists of our own professionally trained, uniformed, and fully insured W2 employees, not random independent contractors.

🎉
500+
Children Cared For
at Massachusetts events since 2023
⭐
4.9/5
Average Rating
from event coordinators and families
✅
ZERO
Incidents
Perfect safety record across all events
🔄
85%
Rebook Rate
Event planners who use us once, use us again
Real Wedding Success

How We Created a Stress-Free Celebration

See how we provided seamless childcare for a 180-guest barn wedding with 22 children.

22
CHILDREN
4
CAREGIVERS
5
HOURS
ZERO
ISSUES

🎯 THE CHALLENGE

Event: Outdoor barn wedding and reception at private estate venue, Southborough, MA

Guest Count: 180 adults, 22 children (ages 8 months - 11 years)

Duration: 5 hours (ceremony through dinner and dancing)

Key Concerns:

  • Wide age range requiring different supervision approaches
  • Keeping young children quiet during vows without parents missing the moment
  • Event running past typical bedtimes for younger children
  • Outdoor ceremony, cocktail hour, and barn reception requiring flexible setup
  • Parents needed peace of mind knowing children were safe and happy

💡 OUR SOLUTION

👶 Infant/Toddler Area (Ages 0-2)

  • Quiet space with portable cribs and soft play mats
  • Bottle feeding station and diaper changing setup
  • Calming activities and gentle supervision

🎨 Little Explorers Zone (Ages 3-7)

  • Craft station with wedding-themed activities
  • Outdoor play area with bubbles and lawn games
  • Story time corner and movie screening area

🏃 Big Kids Lounge (Ages 8-11)

  • Board games and card games
  • Outdoor sports activities (supervised soccer, frisbee)
  • Creative station (friendship bracelets, coloring)

📱 Parent Communication

  • Check-in table with emergency contact forms
  • Text message system for real-time updates
  • Visual "child status board" for easy reference

⏰ THE TIMELINE

4:30 PM Caregivers arrive, set up activity stations
5:00 PM Childcare opens, parents check in children
5:30 PM Ceremony begins (18 children supervised separately)
6:15 PM Cocktail hour (outdoor play activities)
7:00 PM Dinner service (quiet activities, movie time)
8:00 PM Dancing begins (flexible supervision)

🏆 THE RESULTS

✅ Zero Disruptions - No crying during ceremony, no parent had to leave early
✅ 100% Parent Participation - Every parent attended full ceremony and reception
✅ Happy Children - All 22 children engaged, entertained, and safe
✅ Flexible Transitions - Older children moved between childcare and dance floor
✅ Glowing Feedback - Multiple guests requested our contact information
✅ Venue Partnership - Venue added us to their preferred vendor list
"Having Nurture Haven at our wedding was the best investment we made. Our guests with kids were able to relax and celebrate with us, and the children had an amazing time. We received so many compliments about how thoughtful and well-organized the childcare was. It made our day truly stress-free."
— Emily & James, September 2024
📋 Request a Quote for Your Event
Success Story

Case Study: Corporate Holiday Party Success

Success Story

🎯 THE CHALLENGE

A pharmaceutical company needed childcare for their annual holiday party—120 employees, 35 children (ages 6 months to 12 years), 4-hour event at a downtown Boston hotel.

💡 OUR SOLUTION

  • 6 professional caregivers (infant-qualified and background-checked)
  • Age-appropriate activity stations and entertainment
  • Dedicated quiet space for napping infants
  • Real-time parent check-in system via text
  • Pre-event consultation with event coordinator

🏆 THE RESULT

  • 100% of parents attended the full event (no early departures)
  • Zero incidents or issues throughout the evening
  • Event coordinator received 12+ compliments about childcare
  • Client rebooked us for their 2025 event before the night ended
"This was the smoothest company event we've ever hosted. Parents were relaxed, kids were happy, and the childcare team was invisible in the best way possible."
— Event Coordinator

The HavenEvents™ Experience

  • Personalized Consultation – Discuss your event details, the number of children expected, and specific care preferences.
  • Customized Proposal – Receive a tailored childcare plan, including staffing, activities, and pricing.
  • Pre-Event Coordination – Finalize all logistics, from designated play areas to parent communication.
  • Event Day Magic – Our team arrives early to set up, ensuring a seamless and engaging experience for the children.
  • Happy Memories for All – Parents enjoy the event while children make new friends and have a fantastic time!
Transparent Pricing

Our Transparent Pricing Model

Our pricing is designed to be simple, all-inclusive, and tailored to the unique needs of your event. Every custom quote consists of two parts:

📋

The Administrative & Equipment Fee

A one-time fee that covers our event planning, coordination, insurance, and our professional "Event Kit" of age-appropriate toys, crafts, and supplies.

One-Time Fee
Covers planning, coordination & equipment
  • ✓ Event planning & coordination
  • ✓ Full liability insurance
  • ✓ Professional "Event Kit" included
⏰

The Per-Caregiver Hourly Rate

An all-inclusive hourly rate for each of our professional caregivers, determined by the number of children and our strict safety ratios. A 4-hour minimum applies.

All-Inclusive
Per caregiver, per hour
  • ✓ Based on child count & safety ratios
  • ✓ 4-hour minimum per event
  • ✓ Professional W2-employed caregivers
📋 Request a custom quote to get detailed pricing for your specific event
Common Questions

Frequently Asked Questions from Event Planners

Everything you need to know about our event childcare services.

How far in advance should we book?

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We recommend booking 4-6 weeks in advance for standard events, 8-12 weeks for peak wedding season (May-October). However, we can often accommodate last-minute requests with 2 weeks' notice.

What's your caregiver-to-child ratio?

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The number of nannies depends on the number and ages of children attending. As a general guideline, we recommend:

  • • 1 nanny for every infant (newborn to 12 months)
  • • 1 nanny for every baby (12 to 24 months)
  • • 1 nanny for every 2 toddlers (ages 2 - 4 years)
  • • 1 nanny for every 3 pre-school children (4 - 6 years)
  • • 1 nanny for every 4 children (6 + years)

We can discuss your guest list and customize the best ratio for your event.

What if a caregiver calls out on event day?

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As a staffed agency with W-2 employees, we maintain a backup roster. We've never had to cancel an event due to caregiver availability.

Do you provide liability insurance?

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Yes. All our caregivers are W-2 employees covered under our comprehensive liability and workers' compensation insurance.

Can you accommodate children with special needs?

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Absolutely. Our expert approach means we're equipped to handle medical needs, dietary restrictions, and behavioral accommodations. We consult with parents in advance.

What's included in your service?

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Professional caregivers, age-appropriate activities and supplies, setup/cleanup, parent communication system, and on-site supervision. Meals/snacks can be arranged separately.

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Ready to Elevate Your Guest Experience?

Provide a safe, engaging, and professional childcare solution that your guests will talk about long after the event is over. Let's connect to discuss your upcoming event.

📋 Request Your Custom Quote 📞 (774) 292-4600
🛡️ Fully Insured
🏥 Expert
✅ W2 Employees

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